Release note June 2024

First of all, we’d like to say thank you very much for all your ideas and input 🙏.
Your feedback is important to us. Please continue to use our feedback form. We’re always open to input and having a coffee chat about the way forward.

Conduct the general meeting in dCompany

The new module for conducting general meetings is designed for anyone who wants efficient and correct administration of proxies, attendance, votes and resolutions. The solution is suitable for all types of meetings and is ideal in combination with video meetings.

Shareholders can register proxies, attendance and voting themselves via their smartphone or laptop. As the chair of the meeting, you have full control of the proceedings and can manage proxies, attendance and votes on behalf of participants. The votes are recorded continuously during the implementation.

The deadline for holding the Annual General Meeting is already 30. June. The module can also be used for conducting extraordinary general meetings. Learn more, book a personal demo and get started by contacting Morten on +47 95218403, or by sending an email to info@dcompany.no.

For more details and pricing information, you can also download the product sheet.

Better overview and more efficient signing

The new signing module is now available to board members, shareholders and administrators alike; giving everyone a full overview of all documents awaiting signature. You can also sign all or several documents at once.

As an administrator, you will find an overview and status of all documents you have sent for signing. The overview shows documents sent from both the Document Robot and the Archive, across all your companies, as well as giving it a shortcut to all sealed documents.

Organize companies into portfolios

With the new portfolio feature, you can now organize companies into custom categories, such as industries or business areas. When companies are grouped in a portfolio, it becomes easier and more efficient to access and overview relevant documents and signing processes in this group.

Manage company events in multiple companies at once

Get to know Portfolio events. Now you can manage similar company events, such as approval of financial statements or change of auditor, for many companies at once. This feature represents the start of a comprehensive streamlining of company processes for all groups and company structures that use dCompany.

Portfolio events are in open beta, and we are very interested in hearing your feedback and input on the way forward.

Everything you need for rights issues, private placements and bonus issues.

The document robot now takes care of all notices, minutes, subscription forms, submissions to the Brønnøysund Registers, as well as updating the articles of association and shareholder register.

News and improvements of capital increases:

Electronic drawing form: If you don’t select drawing in protocol, you can now share an electronic drawing form with drafters. The form is individually adapted to the rights per subscriber and submitted forms are automatically updated in the allocation module.

Allocation of shares: Once you have received subscription forms, you can now adjust the number of shares per subscriber before updating the shareholder book.

Signing: Specify who should sign on behalf of individual signatories. You can also designate a joint signing authority on behalf of all signatories.

Articles of association: Integrate custom changes to articles of association as part of a capital increase.

Preview of drawing in protocol: When not using an electronic drawing form, administrators will now get a preview of the approved drawing form in the protocol.

Duplicate projects in the document robot

It’s now quicker to use previous meetings as a starting point when working on new notices or minutes. Duplication also makes it possible to create project templates for different purposes, which you can duplicate when you need them. Tip: Good naming of projects makes it easier to reuse them at a later date.

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Other news and improvements

The shareholder book

• Improved import function with e.g. Automatic registration of the correct transaction when the import contains shares.
• Import and export the shareholder book on a given date back in time.
• Change the date of all transactions back in time (not just the last one).
• Delete transactions back in time and subsequent transactions are automatically updated.

New transactions:

• Mother-daughter merger
• Liquidation
• Other transfer*

💡 The Other transfer transaction is used where there is no sale, gift or inheritance. Typical examples are where the transfer takes place through a merger or demerger of a company or where the transfer takes place as a contribution in kind (i.e. the shares are used as a contribution in kind).

Document robot

• New resolution: Amend articles of association.
• New decision: Deselection of auditor.
• Edit the call without resending.
• Notify board members of changes without sending a new notice.
• Send board minutes for review: Obtain feedback from the board, observers and external advisors on draft minutes.
• Optional extra text at document level and for all decision types.
• External participants in board meetings are now included in the minutes.
• Customize text in the email when you send the invitation.
• Preview of attendee list from general meetings.
• Free number of signatories to the minutes of the general meeting.

Archives

• New board archive: Board members have read access and the Board meetings folder is automatically updated with sent and signed documents.
• Easier to move documents between folders.

Signature

• Faster to obtain signatures from the entire board and/or all shareholders.
• Customize text in emails when you send documents for signing.
• Sign many documents at once.

Other

• Notifications to shareholders: Copy to the Board of Directors.
• Companies: Filter your companies by management, directorships and investments.