Release notes Q3 2024
Happy autumn from dCompany🍁
Here you can read about news and improvements launched this summer and so far this autumn.
We really appreciate your feedback – it’s your input that helps us get better .
Do you have any questions or want to share something with us? Feel free to send us an email at info@dcompany.no.
Welcome to a smarter meeting experience
With our updated board portal, you get full control over meeting planning, document management and deadlines.
Check out the exciting new features in the meeting module that make life easier for both administrators and boards:
ANNUAL PLAN
Efficient and easy to plan next year
The annual calendar provides a comprehensive overview of the year’s meetings and key deadlines. Board members can now also see the time of the meeting before notices are sent out. Notices are sent out in the usual way and board members can then see issues and associated documents.
CALENDAR
Clear overview for admins and board members
The calendar provides easier planning and a better overview of meetings and deadlines. New board meetings and general meetings can be created directly in the calendar. When a future meeting is created, a draft notice and minutes are created, and if the meeting has already taken place, only draft minutes are created.
Download all documents with one click
A useful feature for board members to prepare for meetings.
Complete agenda documents for both board meetings and general meetings can now be downloaded as a single, automatically merged PDF.
If the notice contains attachments in other formats, a zip file will be created.
COPY MATTERS
Easier reuse of matters
It is common for matters to be dealt with over several board meetings, to have fixed matters that are dealt with at all board meetings, or annually.
You can now easily copy individual matters or entire agendas from previous meetings, both from the quick editor and in Document Robot. Attachments are also copied to the new meeting, but can be deleted if desired.
IMPROVED USER INTERFACE
Preview of matters and documents
The new meeting module gives you a quick overview, with integrated previews of issues and documents for the board and administrators.
QUICK EDIT
Edit matters and meeting details directly in the meeting module
For efficient forward planning of meetings, admins can now edit meeting details and agendas directly in Quick Edit in the meeting module.
MEETING DESCRIPTIONS
Meeting description and meeting number
As an admin, you can now add a description for future board meetings to the annual plan, so that you can communicate the theme of the meeting before the actual agenda is ready. The description will be visible to board members, even if the notice has not been sent.
COMMENTS
Let the board and other admins give input on the matters before the meeting
It’s now easier to collaborate on agendas ahead of meetings. In the new Agenda tab, all administrators can add comments. Once the notice has been sent, board members can also add their own comments here.
As an administrator, you will be notified by email when someone has added a new comment.
AUTOMATIC REMINDERS
The calendar reminds you of important deadlines
The new meeting module includes an integrated notification system for company deadlines. Going forward, we will add deadlines for submission of shareholder statements, approval of annual accounts and reporting of beneficial owners.
This helps you keep track of important milestones throughout the year.
PASSWORD PROTECTION
Password protect meeting links or require login
You can now require a meeting password or login to access the meeting portal via the Email invitation. This increases security and ensures that only authorized participants have access to the meeting via personalized links.
Other news
Launched in Q3 2024
ADDITIONAL REPRESENTATIVES
Add more company shareholder representatives
Give multiple people access to the shareholder portal on behalf of a shareholder. Additional representatives receive all emails sent to the shareholder and have access to the shareholder portal, where they can view holdings, transactions, archives and messages.
Additional representatives are not entitled to grant proxies or vote at general meetings.
NEW ARCHIVE FUNCTION
Create your own company archives
Now you can easily create your own archives and share with other admins. Soon you’ll also be able to give explicit access to other people, such as board members and shareholders.
CAPITAL INCREASE
Electronic subscription form and joint signatories
In a capital increase, you can now add a joint signatory for multiple subscribers.
The document robot generates and previews both electronic subscription forms and subscription documents for each shareholder.
When subscribing in the protocol, subscribers are now previewed in the protocol.
The subscribers get a preview of the subscription form for each shareholder and can fill in the electronic subscription form. The signed subscription form is automatically stored in the archive in dCompany and sent by Email to the subscriber. Both the administrator and the subscriber can download the subscription forms.
SHAREHOLDER CONTRIBUTIONS
Full overview of committed, paid-in and distributed capital
The new module for Swedish companies makes it easy to manage shareholder contributions.
- Register capital commitments for one or many shareholders at once
- Register contributions and add notes
- Register distribution and share of recallable capital
- Complete history of all changes in shareholder contributions
CONVERSION OF SHARES
Automatic conversion of shares from one share class to another.
With the new decision “Conversion of shares” you can easily convert shares from one share class to another.
- Add new share class as part of the decision
- Update your bylaws automatically or adjust manually as needed
- Convert all shares in a class or range per shareholder
- Automatically generate board minutes, notice of general meeting and general meeting minutes
- Registration in Brønnøysundregistrene is integrated and the shareholder register is updated automatically
GENERAL ASSEMBLY
Meet the Companies Act’s requirements for digital annual general meetings in a simple and secure way
Digital execution of general assemblies is now available to everyone and provides efficient handling of power of attorney, registration of attendance, votes and resolutions, in both physical, digital and hybrid executions.
Priced based on the number of shareholders.
We are happy to help you get started.
Contact us on +47 952 18 403 or send an Email to info@dcompany.no
CONTACTS
Central overview of all shareholders and admins across portfolios and companies
The new Contacts module provides an overview of all shareholders and everyone with administrator access in your portfolios.
It’s also easy to invite new admins to many companies at once, change accesses, and terminate accesses.
SIGNING
Send document packages for signing directly from the portfolio
In June, we launched the new signing module, which provides an overview and status of all documents sent for signing across your companies.
Now you can also initiate new signing processes directly from this module in three easy steps:
- Upload one or more documents
- Select company(ies) and where to store the documents
- Add those who will sign and send ✅
Other improvements
Q3 2024
The shareholder register
- Self-service shareholder portal: Shareholders can now edit their own details and contact information, such as account number and address.
- Export: The shareholder book can now be exported as a PDF.
- An issue of new shares with new subscribers can now be imported from an Excel file.
Document robot
- Faster editing of free text matters.
- An organized overview to select automated decisions.
- Global language settings for documents.
- Make projects private and share with specific administrators.
- The AI model has been upgraded (automatic translations and text enhancement).
Portfolios
- Connect many subsidiaries at once for fast onboarding.
Archive and signing
- Administrators can see when a document was sent for signing for each recipient and when reminders have been sent.
- The Sent and Finished tabs now show all documents sent from all administrators in the companies, not just the individual who has sent the documents for signing. You can also see who has sent the document for signing and when it has been sent.
- Quick options to add CEO and Board of Directors as signatories.
- Folder search function, with improved sorting and filtering on signing status and file types.
